Development and Operations Assistant

Posted on October 23, 2012

Job Details

Organization Peace it Together
Location Vancouver, BC
Contact jobs@peaceittogether.com
Website http://peaceittogether.com/get-involved/jobs
Apply by: October 30, 2012, 12-noon PST

Peace it Together is seeking a dynamic and innovative Development and Operations Assistant to support the organization in empowering youth to build peace through dialogue and filmmaking. As an integral member of a small and growing team, the candidate must be passionate and skilled in all aspects of non-profit development and operations, with excellent writing and communications abilities.

For the past nine years, Peace it Together has been uniting youth leaders from Palestine, Israel, and Canada to engage in a month-long facilitated dialogue, creative exploration, and filmmaking intensive. Upon returning, the youth leaders use the short films they co-created as peace-building tools in their communities in to advance peaceful, reconciliatory approaches to ending the conflict. Through three filmmaking programs, Peace it Together has produced 25 youth-made films.

Glimpses of the process can been seen in our behind-the scenes videos. The youth films have been screened in 22 film festivals and have won multiple awards. We are now exploring how to expand the model to other local and international conflicts.

We are seeking a dynamic self-starter who can produce excellent work in small, highly collaborative teams.  We are committed to cultivating the talents and aptitudes of all our staff as they grow, advance, and accept larger leadership roles within the organization.

This full-time position is based in our office in downtown Vancouver.

Salary will be commensurate with experience.

Peace it Together is an equal opportunity employer. We strongly encourage Aboriginal applicants, as well as people of all races, ethnic origins, religions, abilities, sexual orientations and gender identities to apply. We recognize that equitable access to employment is an agent in social change. We aim to hire staff that reflects the diversity of the communities we serve.

Responsibilities

Fundraising and Communications: Support the Executive Director and other board and staff members in the development, pursuit, and stewardship of a diverse donor base including individual contributions, major donors, and foundation and government grants, working collaboratively with the Social Media and Communication Director when appropriate.

  • Assist in preparing proposals, drafting and editing grant and donation reports.
  • Research foundations and donors.
  • Draft letters of inquiry to and coordinate meetings with prospective donors.
  • Draft and send acknowledgment letters and tax receipts to donors.
  • Coordinate stewardship initiatives and events for donors.
  • Reconcile automated donation system (IATS), contact management system (Salesforce), and, with assistance from bookkeeper, accounting system (Quickbooks).
  • Assist in the creation and maintenance of a communications content library to assist in providing donors with relevant information on program progress.
  • Solicit donations from past and new donors through email and telephone calls.
  • Assist in the coordination and execution of outreach opportunities, such as event tabling, networking fairs, sector-related symposia, etc.
  • Assist in the production of marketing materials when needed.

General Administration: Provide general office management and support staff and board members in the ongoing operations of the organization and special projects as needed.
  • Correspond with general public.  
  • Assist in drafting board-related documents and reports such as policies, procedures and guidelines, orientation manual, board handbook, best practices, etc. 
  • Manage and maintain the organization’s database, train staff and interns to use it, and oversee its functionality as technological options improve.
  • Recruit and supervise seasonal interns and/or volunteers.

Program Administration: Support staff and board members in the ongoing operations of the organization and special projects as needed.

Identify potential partners and venues for community engagement screening workshops, reach out, schedule and organize such events as directed by Program Manager.
Use Salesforce to strategize and report on the progress of community engagement.
Assist in on-going stewardship of community engagement partners.

Skills and Experience
 
Minimum skills and experience:
  • Minimum of a Bachelor’s degree (related field) or diploma in fund-raising and/or non-profit management required
  • 1-2 years of professional experience in administration, operations, programming, or fund-raising
  • Self-motivated and resilient with excellent oral and interpersonal skills
  • Both a self-starter and team player – able to design strategy, set goals and manage workflow independently while also taking direction, responding to feedback and supporting other team members
  • Outgoing and eager to reach out to others; excited by the prospect of engaging with strangers, unafraid of cold-calling when required
  • Experience in and passion for working for social change
  • Exceptional writing, editing, and proofreading abilities
  • Fluency in English
  • Outstanding organizational skills and attention to detail
  • Computer skills, including Microsoft Word and Excel spreadsheet management
  • Comfort with multi-tasking and a fast-paced, high-performance culture
  • IT-savvy
  • Energy, enthusiasm and a sense of humor


Preferred candidates will have some or all of these skills and experience:
  • Database processing (especially Salesforce)
  • Graphic design
  • Working with a volunteer Board of Directors
  • Experience and/or training in fundraising
  • Experience and/or training with Salesforce
  • Experience and/or knowledge working with the Society Act
  • Knowledge of foreign languages and overseas experience
  • Experience in events planning and management
  • Interest in and knowledge of the Palestinian-Israeli conflict, peace education and conflict transformation in general
  • An ability to work with diverse stakeholders with perceived or real competing interests

Preferred Technical Competencies

Competencies with the following programs are preferred, not required.  We will provide on the job training or professional development to the right candidate.
  • Adobe Suite (Illustrator, Photoshop, InDesign)
  • HTML
  • Flash
  • Final Cut Pro 7
  • Salesforce
  • Microsoft Office Suite
  • Quickbooks
  • IATS or other donation processing software

How to Apply:

If you think you are the ideal candidate, please tell us why in a one-page cover letter with your CV and two short writing samples.

Please email your application to jobs@peaceittogether.com by 12-noon PST, October 30, 2012.

We thank all applicants who apply, but we will contact only those candidates selected for interviews.